AttendanceBuddy Privacy Policy

Effective Date: 1st January 2025

At AttendanceBuddy, developed by PolarBear Inc., we are committed to protecting your privacy and ensuring the safety and security of all user data, especially for staff and HR operations. This Privacy Policy describes how we collect, use, disclose, and protect your information when you use our app and services.

1. Information We Collect

We may collect the following types of information:

• Personal Information:
  • Name, email address, phone number, profile photo
  • Staff information (name, designation, employee ID, contact details)
  • HR-related data (attendance records, leave requests, payroll details)
• Geolocation Data:
  • Real-time location data for attendance tracking using geofencing
  • Device location permissions
• Usage Data:
  • App usage statistics
  • Device information (device type, operating system, IP address)
  • Logs of user activity (logins, attendance submissions, etc.)
• Communications:
  • Messages sent via the app (e.g., between staff and HR)
  • Feedback or support requests
• Images:
  • Staff images uploaded for attendance verification

2. How We Use Your Information

• Provide and improve AttendanceBuddy app features and services
• Track attendance using geofencing and image verification
• Facilitate communication between staff and HR
• Generate reports, notifications, and analytics for HR use
• Respond to your support requests and feedback
• Ensure the security and integrity of our platform

3. Data Sharing & Disclosure

• We do NOT sell or rent your personal information to third parties.
• We may share information with HR administrators or authorized staff as required for operational purposes.
• Data may be shared with trusted service providers (such as cloud hosting partners) only to operate and support our services. All such providers are bound by strict confidentiality and security agreements.
• We may disclose information if required by law or to protect our rights and the safety of our users.

4. Data Security

• Data encryption in transit and at rest
• Secure cloud storage on trusted platforms
• Role-based access controls
• Regular security reviews and updates

5. Geolocation Privacy

• Geolocation data is used strictly for attendance tracking and is not shared with third parties.
• Users can manage location permissions via their device settings.
• We do not store geolocation data beyond what is necessary for attendance verification.

6. Your Rights and Choices

• Access, update, or correct your information via your HR department or directly in the app (where applicable)
• Request deletion of your account or personal data (subject to company policies and legal requirements)
• Opt out of non-essential communications

7. Data Retention

We retain your data only as long as necessary to fulfill the purposes described in this policy or as required by law or company policy.

8. Third-Party Links & Integrations

AttendanceBuddy may provide links to third-party resources or integrate with company-authorized platforms. We are not responsible for the privacy practices of such third parties. Please review their privacy policies separately.

9. Updates to this Policy

We may update this Privacy Policy from time to time. We will notify users of significant changes by posting the new policy on our website or within the app. Please review the policy periodically.

10. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:
Email: info@edubuddy.online
Office Address: B-8, Khapra Mohal, Kanpur Cantt-208004, U.P., India
Phone: 7703008988, 8449600067